All Municipal Planning Grant (MPG) applications must be submitted through the online grants management system. Grants are available to municipalities with a confirmed local planning process. Municipalities without a confirmed local planning process may only apply for funding to obtain confirmation. The work documents below should be used to prepare the content of your application before you begin the online application process.
- 2018 Program Description – provides an overview of the grant program including the purpose, available funding, competitive criteria, and this year's grant priorities. Review to determine the eligibility of your town and project. Pay special attention to the competitive criteria and statewide priorities to determine if your project is a good candidate for funding through this program.
Developing an Application
- Municipal Resolution – meet with your local selectboard, planning commission, and other entities to discuss and agree on a project and to complete the required Municipal Resolution. Municipal organizations other than the planning commission (e.g. conservation commission) may apply but must have approval from both the planning commission and selectboard in order to do so.
- Application Questions – write responses to the application questions offline first, this will prevent you from losing any unsaved work in the grant system and will allow individuals without an online account to review the application. Responses can be pasted into the online application once they have been finalized.
- Budget and Workplan – use the template to develop a workplan and budget for your project with input from your regional planning commission (RPC) and/or a private consultant.
- MPG Roles – review and determine who in your municipality will fill grant roles. We strongly recommend designating two individuals for the Municipal/Authorizing Official (M/AO) role and designating a grant administrator.
- Procurement Guidance - explains the requirements for selecting a consultant. Read about the advantages of selecting a consultant before the application is submitted.
- Project Examples - work plans, budgets and deliverables from a number of recently completed MPG projects to help inspire and inform your projects.
- Application Training - review slides and presenter notes from this year's training on using the online system and preparing a competitive MPG application.
- Create an online "New User" account – (if you don't already have one) following the instructions provided on the online application log in page. If you already have an account, log in and update any contact information that may have changed. Note that all individuals identified as Municipal/Authorizing Officials or Grant Administrators must register for an account.
- Initiate an online application – only the M/AO, or Administrator who is authorized by the M/AO, can "initiate" a Municipal Planning Grant application.
- Application Instructions - use these page by page instructions to complete the online application forms and electronically submit.
- Electronically submit the complete application – the application must be submitted electronically by either your Municipal/Authorizing Official or Grant Administrator prior to the October 2, 2017, 7:00 PM deadline. If you have any difficulties or questions about your application please do not hesitate to contact DHCD staff. Staff will be available for technical support until 7:00 PM on that day.
Budgeting for Changing Local Match Requirements
Beginning in the next grant cycle, fiscal year 2019, a cash match of 10% will be required for all grants up to $10,000 and 20% for grants above $10,000. If you plan to apply for MPGs, be sure to request local funding for the match. Many municipalities establish a planning fund or line item to support local planning activities and leverage additional funds from state and other grant programs. If your municipality does not have a planning fund, we encouraged you to speak with your elected officials about creating one.